not-listening

One message, many jobs to do

6 Questions & Answers about your Marketing Message

While discussing a business marketing message in my workshop, marketers raised questions on how to make a clear, compelling, concise business message — a breakthrough message.

Specifically, marketers asked:

How to explain a complex business in 7 seconds to gain attention?”

“What are some tips for writing headlines that grab the audience?”

“What is the best formula for writing a good subject line?”

“How does a prospective customer react to serious vs. ‘catchy’ subject lines or content introductions?”

“What types of words are most successful in an attention-grabbing headline?”

“How do I figure out what the right 7 seconds or 23 words are to start?”

Great business messages catch a buyers attention in the first 7 seconds. That’s crucial because people’s initial attention span is only 8.25 seconds.

Win buyers' attention quickly, in the first 7 seconds
Win buyers’ attention quickly, in the first 7 seconds

If you can’t tell your story well in the first 7 seconds, you may never get another opportunity. Think of the first 7 seconds of your message as a potential:

  • Headline
  • Email subject line
  • Tweet
  • Elevator speech.

Maximize the power of your messages.

Create a 1-PageTM Message Map for your business. A Message Map helps you solve the problems of where to begin your business message and how to keep it succinct and punchy.

Your home base message points you to ideas for headlines, email subject lines, Tweets, and elevator speeches that breakthrough.

In a world where people are bombarded by 1,500 to 30,000 messages a day, everyone’s an expert at tuning out unwanted messages. People skip TV commercials, tune out billboards and radio ads, avoid junk mail and ignore banner ads.

As Howard Tullman, CEO of 1871, says, “Don’t raise your voice. Improve your arguments.”

How can marketers break through inattention?

First, make the home base of your Message Map as powerful as possible.

Your home base is the single most important message, the heart of your Message Map.

On your Message Map, back up your home base with 3 or 4 positive points that make your home base even more credible and believable. Create a home base and positive points of 23 words or fewer, so you can tell your story in 7 seconds or less.

Here’s the basic anatomy of a Message Map:

Message Map Anatomy
Your main message becomes your home base, supported by 3 positive points.

A 1-Page Message Map makes many marketing, content, and communications tasks quicker. To succeed, your home base message must be:

  • Compelling, offering a benefit that instantly answers your audience’s first question: Whats in it for me? WIIFM?
  • Concise, so you can tell your story in 23 words or 7 seconds.
  • Crystal-clear: Use words and ideas your audience already understands. Avoid the curse of knowledge: don’t assume audiences know what you know. Eliminate jargon and acronyms.
  • Consistent, a message used by everyone across your organization, so the whole choir sings from the same songbook. Consistent messages are easily remembered since they earn a spot in the place cells of your buyer’s brain.
  • Credible, backed up by facts, stories, and research that withstand careful scrutiny and competitors’ challenges.
Put the whole choir behind your message
A Message Map gets everyone on the same page, so your message is backed up by the whole choir.

Here are ideas from Message Map co-creator Tripp Frohlichstein on how to create a great home base. Make it explain why you exist, make it emotional, and keep it simple and honest.

With a Message Map, everyone who delivers your message gains confidence.

As The Rubin Family of Wines CEO Ron Rubin observes, having input and agreeing on the message of the company makes employees …

feel like owners themselves in this message of the company that they’re devoting a great amount of their life to. They have a say in what we’re all about. The esprit de corps went up. 

“The Message Map makes it so much easier for them. They’ve all told me that. It gives them so much more confidence and ability and consistency.”

Virgin Hotel Message Map
Here’s a simple Message Map for the Virgin Hotel Chicago.

Here’s an example of a well-constructed home base and positive points for the Virgin Chicago Hotel.

Here are handy pointers on how to create your home base and Message Map:

  • Gather 6 to 12 top decision-makers face-to-face with an objective facilitator to co-create your message. That approach ensures everyone’s buy-in and speeds future reviews.
  • Use real buyers’ questions and insights from buyer persona research as inputs to your message. Focus on what your buyers want to know, their pain points and worries, and what they aspire to achieve.
  • Simplify your language by imagining that you’re explaining your business to someone who knows nothing about it: your neighbor, your mother, your kids. This approach can simplify the most complex topics and companies. How would you explain it to Mom?"I love lords but I don't like strange ones."
  • Delete jargon and acronyms, unless you are absolutely certain that everyone in your audience understands them. Test acronyms for conflicting meanings at Acronym Finder. The more meanings you find for any acronym, the more confused your audience will be.
  • Write short sentences in the active voice with nouns and verbs. Use adjectives and adverbs sparingly. Employ power words like you, new, free, and hundreds more on these lists from Copyblogger, SumoMe, and CoSchedule.
  • Include numbers in your message.
  • Minimize the brainpower (cognitive load) required to read your message. To keep it readable, write at a grade level that most people understand. Ernest Hemingway wrote at a 4th-grade level, Seth Godin writes at a 7th-grade level, and The Economist writes at a 10th to 11th-grade level.
    readability-of-book-authors
    Many of the best writers keep it simple to maximize the readability of their message.
  • Read your message out loud. Make it sound better with wordplay. Alliteration, rhyme, and puns add pith, punch, and persuasiveness. They surprise and delight readers, says Ann Wylie.
  • Test the emotional marketing value of your headlines with this free tool. It’s humbling, how hard it can be to write a headline that scores high while hitting the right notes – intellectual, empathetic and spiritual.

From one Message Map, headlines, email subject lines, Tweets, elevator speeches and more will naturally cascade. Whenever you get stuck on your message, always refer to your Message Map.

einstein-simplify-quote
Einstein’s advice on writing well. Simplify, but not too much.

To sum it up, when it comes to messaging, take Albert Einstein’s advice: “Everything should be made as simple as possible, but no simpler.”

Make your message as simple as possible with 52 Ideas for Simple Content from Einstein, da Vinci & Shakespeare here.

Learn more about 1-Page Message Maps here.